Periodic Inspection Reports
Structured periodic inspection programmes for commercial property portfolios.
What Is a Periodic Inspection Report?
A Periodic Inspection Report (PIR) — now formally referred to as an Electrical Installation Condition Report (EICR) — is the documented outcome of a periodic inspection and test of a building's fixed electrical installation. It assesses the installation against BS 7671 (the IET Wiring Regulations) and identifies any deficiencies using a standardised condition code classification system.
For commercial property owners, landlords, and managing agents, periodic inspection is a legal obligation under the Electricity at Work Regulations 1989. The recommended maximum interval for commercial premises is 5 years, though the actual interval should be determined by the previous inspector based on the age and condition of the installation.
The report is not a simple pass/fail document. It provides a detailed assessment of every circuit, distribution board, protective device, and earthing arrangement — with each deficiency classified by severity to guide the remedial response.
Understanding Condition Codes
Every deficiency identified during a periodic inspection is classified using one of four condition codes. Understanding these codes is essential for property managers making decisions about remedial priorities and budgets.
Risk of injury. Immediate remedial action required.
Urgent remedial action required.
Not immediately dangerous but falls short of current standards.
Additional testing or inspection needed to determine the full extent of a deficiency.
An installation receives an overall “Satisfactory” or “Unsatisfactory” assessment. Any C1 or C2 code results in an Unsatisfactory report, requiring remedial action before the installation can be considered compliant.
A C2 code on a distribution board in a multi-let commercial building means the landlord must arrange remedial works as a priority. Left unaddressed, a C2 finding can escalate to a C1 (danger present) classification at the next inspection — and creates a documented liability trail if an incident occurs.
Structured PIR Programmes for Portfolios
For managing agents and property teams overseeing multiple commercial buildings, maintaining periodic inspection compliance across a portfolio is a significant operational task. Different properties have different testing dates, different installation ages, and different levels of historical compliance. Without a structured programme, properties fall out of date and remedial works are left unresolved.
Pro Energise delivers periodic inspection as a managed programme. Our testing and inspection service covers the full scope of periodic inspection, fault finding, and emergency response — tracked through our Contracts OS platform, providing real-time programme visibility and digital handover packs for every site.
- Scheduled testing aligned to each property's 5-year cycle
- Consistent reporting format across all sites in the portfolio
- Centralised compliance dashboard — single view of all property statuses
- Remedial works quoted and delivered by the same contractor
- Digital report delivery within 48 hours of each inspection
- ECS Gold Card qualified, directly employed electricians as standard
Testing and Remediation Under One Contract
The most common source of compliance delay in commercial property is the gap between inspection and remediation. A periodic inspection identifies deficiencies, but if the remedial works require a separate procurement process with a different contractor, weeks or months can pass before the installation is brought back to a satisfactory standard.
Pro Energise eliminates this gap. Our compliance upgrades team quotes and delivers remedial works directly from the inspection findings — same contractor, same accountability, full traceability from deficiency to resolution. For commercial and retail property, this single point of accountability simplifies procurement and accelerates the path to compliance.
Our periodic inspection reports include remedial cost estimates alongside condition codes, enabling estate managers to budget for compliance works before the next inspection cycle.
When a building's use changes — from office to retail, or single-tenant to multi-let — a periodic inspection confirms the existing installation is suitable for the new use.
For a recent example of our multi-site testing capability, see our work with Connells Group — a structured compliance programme across a national branch portfolio with centralised reporting through Contracts OS.
Operating within a 100-mile radius of Bedford, with direct access to the M1 corridor, we cover the Midlands, London, and the South East. All periodic inspections are carried out by ECS Gold Card qualified electricians with current BS 7671 certification.
Discuss Your Periodic Inspection Programme
Structured PIR programmes for commercial portfolios — condition code clarity, digital reporting, integrated remediation.
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